Create Correspondence Standard Letter

Complete account/fleet information to generate selected letter. The IRP system populates any stored account/fleet information. The rest of the letter comes from the standard template for the letter selected.

Required Fields

FIELD

DESCRIPTION

CUSTOMER ADDRESS

Select either the BUSINESS ADDRESS or MAILING ADDRESS, as appropriate for this letter.

DELIVERY OPTIONS

Select a delivery option as follows:
PRINT – Select P-Print to print the output on the default printer.

FAX - Select F-Fax to fax the output to the carrier's default fax number.
EMAIL – Select E-Email to email the output as an attachment to the carrier's default email address or a different email address entered in the EMAIL field.
PREVIEW – Select V-Preview to view the output in PDF format.

Optional Fields

Optional fields depend on the letter selected. Blank fields should be completed with appropriate information. Populated fields should only be changed when appropriate.

Drop-Down List Options

By clicking the down arrow on the drop-down list, the user may select from available options, if any exist. Options that appear in the drop-down list may change, depending on the function being performed.

Buttons

BUTTON	FUNCTION
SUBMIT	Submit data or confirm menu selection.
RETURN	Exit this screen and return to the previous screen.
REFRESH	Return screen to default selections. Clear data fields completed by user during current session.

Additional Resources

NJMVC IRP User Manual