Fleet Audit Entry

Select the current status of the audit for the selected registrant and enter general audit information. Whenever the audit status changes, the auditor may use the Audit Entry screen to record the new status and effective date. Audit information can also be added or updated at any time during the audit.

Required Fields

FIELD

DESCRIPTION

AUDIT STATUS

Select the appropriate status from the drop-down list. The following are set by the IRP Audit staff:

Status	Description	When to Set
SELECTED	Account/Fleet has been selected as a potential audit but has not been assigned to an IRP auditor.The IRP System defaults the status to SELECTED after the IRP Account, Fleet, and Fleet Expiration month/year was entered and before it was confirmed by an auditor. The status may be set by an auditor.	Selected Date
ASSIGNED	Account/Fleet has been assigned as inventory to an IRP auditor but confirmation letter has not been sent.	Assigned Date
30-DAY	Audit 30-Day letter has been sent to the carrier requesting records to either be sent into the department for review (desk) or review at their office (field).	Confirmation Letter Date
REVIEW	Audit report and folder have been submitted to supervisor for review.	Review Date
COMPLETED	Audit report and remittance advice (billing) have been approved by supervisor and ready to be mailed.	Completion Date
MAILED	The date the audit report, exhibits & remittance advice were mailed to the carrier.	Mailed Date
HEARING	Carrier requested a hearing regarding the audit results during the carrier’s 30-day review period.	Hearing Date
RELIEF OF ACCOUNTABILITY	Audit fees are written off the department’s receivable. IRP Staff MUST provide a reason such as: re-evaluation, hearing, bankruptcy.	Relief of Accountability Date

The following audit statuses are set by the IRP system:

Status	Description	When Set
PAID	Total Audit fees were paid in full.	Paid Date
NETTED	All fees netted and transmitted.	Netted Date

DATE

Date the desired status is set.

Optional Fields

FIELD	DESCRIPTION
DESK AUDIT/FIELD AUDIT	Select the appropriate audit type.
RECORD DUE DATE	Date for the requested records to be provided by the registrant. This date is used in the audit confirmation letter or request for additional records.
DATE RECORDS RECEIVED	Date additional records were received by the registrant.
IRP AUDITOR NAME	The name of the IRP audit staff conducting the audit. This information is used in audit correspondence.
IRP AUDITOR PHONE NO	Phone number where the auditor wishes to be contacted. This information is used in audit correspondence.
IRP AUDITOR EMAIL	Email address where the auditor wishes to be contacted. This information is used in audit correspondence.
SUPERVISOR’S NAME	The name of the supervisor for the auditor conducting the audit.

Drop-Down List Options

By clicking the down arrow on the drop-down list, the user may select from available options, if any exist. Options that appear in the drop-down list may change, depending on the function being performed.

Buttons

BUTTON	FUNCTION
SUBMIT	Submit data or confirm menu selection.
RETURN	Exit this screen and return to the previous screen.
REFRESH	Return screen to default selections. Clear data fields completed by user during current session.

Additional Resources

NJMVC IRP Audit Manual

NJMVC IRP User Manual